10. Admin
Back End
• Columns for: First Name,
Last Name, Company name, Email, Telephone and Date Account was created
• Capacity to Search by: First
and Last names, Company name
11.Order Maintenance
• Columns for: Order #,
Date and time order created, First and Last names, Company name, Order Status
• Capacity to Search by: Order
#, Company Name, First and Last Names
11. Forgot
Password – When registered user forgets password. Email
shows new temporary password assign by system. Email is sent to the registered
user ONLY.
12. Order Detail
m) RUSH appears when
selected when creating an order, if not selected solid white
n) Name of product as
appears on order
o) Enlargement of picture
used in order
r)
Upload file, Edit file,
Delete file. Tiff up to 80meg and Jpeg for thumbnail user account page.
rr) Send. System uploads
chosen file and sends email to client
s) Cancel Order
ss) Reason for cancelling
an order (required)
t) Field displays current
order status. When product arrives to studio status is manually changed.
v) Default status Outstanding.
Manually changed to Paid
w) User name
x) User company name
13. Order Statuses
1. Order Created.
When an order is submitted, automatically updated
by system.
2. Product Received.
When product arrives to studio, manually changed by
admin.
3. Ready.
When Tiff file is uploaded, automatically updated
by system.
4. Cancelled.
When either
user or admin cancels an order, automatically updated by system.
5. Paid.
When payment is received, manually changed by
admin.
14. Automated Email Statuses
1. Account Creation – When a new user creates an account. User
email includes login information (email and password). Email is sent to user
and OP Admin Users. Admin email DOES NOT includes login information.
2. Order Initiated – When a registered user submits an
order. Email is sent to both user and OP Admin Users.
3. Product Received – When product is delivered to studio the
order status is changed to “Product Received”. Email is sent to both user and
OP Admin Users.
4. Photography Ready – When studio uploads a photograph the
order status is manually changed to “Photos Uploaded”. Email is sent to both
user and OP Admin Users.
5. Order Cancelled – When an order is cancelled, either
by user or OP Admin. A reason for cancellation is a required field for
cancelling an order. Email showing reason is sent to both user and OP Admin.
9. Shipment reminder – When the status of an order has not
been changed to “Product Received” or “Order Cancelled” after 15 days the
system automatically sends a reminder. Email is sent to both, client and OP
Admin.
10. Changes in login information – When user changes email or password.
Email to user includes complete new login information (email and password). Email
is sent to the registered user ONLY.
